MEETING
OF
THE FRIENDS OF CAHS PTA
September 2, 2008
President, Anne Hoke, called the meeting to order at 2632 McGuffey Road, Columbus, OH 43211 at 7:00 pm. In attendance were twenty members (constituting a quorum) and one guest. Those present introduced themselves. Stephanie Ludwig acted as Secretary.
Principal’s Report: Dr. Dixon explained the new student arrival process in the morning and the reasoning behind the decision to institute the new procedure. Mr. Qualls said that the new parent assistant module was up and running, and several training classes for parents have occurred already. Any parent who piloted the program will need to get a new login ID from Mr. Qualls. Mr. Qualls announced that the Robotics Club currently has 28 members. Mr. Qualls will lead it, and he will assemble a leadership team of local talent to help lead the team.
Secretary's Report: Stephanie Ludwig discussed membership, the new PTA Blog, and then moved that the meeting minutes from August 14, 2008, which had been previously distributed, be approved. The motion was seconded and passed.
Treasurer’s Report: Kim Dillard presented the proposed budget for next year, and noted that it needed to be revised and would be presented again at the next meeting for approval.
Alumni Association Committee: Kim Dillard announced that there was a link to the Alumni Association on the CAHS website.
Activity Coordinator Report: The Bake Sale on September 19th was announced, and donations were solicited.
Fundraising Report: Anne Hoke explained the use of Kroger gift cards and said that she would have them available for sale.
Hospitality Committee: Michele Sherman announced that there would be a teachers’ breakfast on September 24th. A list was passed around to sign up to bring food.
Grant Writing Committee: Toni Dodge said that she would like to gear the application for grants towards the teachers’ wish list.
Publicity Committee: Gerry Brevoort announced that an article called “What I did over the summer” should be out soon in the Suburban News.
Audit Committee: Stephanie Ludwig moved to accept the Audit Report submitted by the Audit Committee for FYE 2008. The motion was seconded and passed.
Old Business:
School Store: Toni Dodge made a motion to sell the bracelets and decals currently sold only by the PTA to the school for 75% of the PTA’s retail price. Currently, the bracelets would be $2.25 and the decals would be $0.75, and resold to the students at a rate no lower than the PTA’s retail price. The motion was seconded and passed.
Internship Update: It was suggested that students who wished to keep the same internship the following year could confirm that in the spring and thereby eliminate the necessity of finding internships for those students the following fall. Toni Dodge offered to help Mrs. Norton with the formation of a spreadsheet and a mail merge process to better organize and facilitate her process that currently runs on a Dos computer system and hard copies. Mr. Qualls said that he would speak with Mrs. Norton and look into offering assistance.
School Levy: Anne asked the membership if we would like to do anything to support the upcoming school levy. After discussion, the general consensus was that we should not take action unless the School Board requested it. This topic was dropped.
Meals on Wheels: Toni Dodge solicited volunteers to help deliver food for the Meals on Wheels program. She said that deliveries generally take one and a half hours and would generate $25 for the PTA each time deliveries were made. A sign-up sheet was passed around.
Teacher Requests: Anne Hoke said that the AP Art History class was short six books due to increased class size for the course. The books could not be ordered through the school system because the AP class was not a standard course offering and was only offered by two schools in the district. Dr. Dixon indicated that she would check to make sure that the district would not pay for the books. Kim Dillard made a motion to wait for Dr. Dixon to find out more about payment for the six AP Art History books. Bob Kaufman made a motion to amend the previous motion to state that the PTA will pay up to $600 for the books if the district will not pay for them. Both motions were seconded and passed. There was a motion to approve payment of up to $500 for lunches for the new Chinese teacher, Rachel Yang. The motion was seconded and passed.
New Business:
Bylaws Revision: Stephanie Ludwig reviewed proposed revisions to the Bylaws, which eliminated the ancillary treasurer and the Executive Committee, changed the membership of the Executive Board and added language regarding participation in a local council. The revisions can be discussed and voted on at the next meeting.
Community Outreach Committee: Anne Hoke announced that Julie Lovett will chair the new Community Outreach Committee, and she asked for volunteers to be on the committee.
Membership Committee: Anne announced that she would like to form a Membership Committee, and she asked for volunteers to chair the committee and be on the committee.
Post-Secondary Courses: Anne mentioned that there were post-secondary courses available to students and to talk to Mrs. Webster, the junior/senior counselor, if interested in more information.
Pre-Lottery Admission Results: Anne asked for a volunteer to gather information and evaluate the impact of the new pre-lottery program instituted at CAHS this year. Mary Ellen Sinclair volunteered to take on this task.
School Sign Upkeep: Anne said that the outdoor school sign was not being updated on a regular basis and asked for a volunteer. Dr. Dixon indicated that the students would take care of it.
PTA Conference Reimbursement: Kim Dillard moved that we reimburse Anne Hoke for the money she spent for the CAHS PTA officers to attend the training conferences over the summer. The motion passed.
There was no further discussion and the meeting adjourned at 8:30pm. The next PTA meeting is October 7, 2008, 7:00 p.m. at the Martin Luther King library.
Stephanie Ludwig,
CAHS PTA Secretary
